1. General
Any
individual or existing Swavalamban Yojana subscriber who has completed 18 Years
of age and is below 40 Years of Age on the day of applying can open APY account
in any authorized CBS Post Office. The contribution for APY will be debited
every month (if opted for monthly) or the first month of a quarter (if opted
for Qutrly.) or first month of the Half Year (if opted for Half Yearly) from
the subscriber Savings Account based on the Standing Instruction provided by
the subscriber in APY Subscriber Registration Form. Under the APY, the
subscribers would receive the fixed pension from Rs. 1000 to Rs. 5000 per month
(Rs. 1000, 2000, 3000, 4000 and 5000), at the age of 60 years, depending on
their contributions. The contributions would vary as per the age of the
subscriber on the day of joining APY and the pension amount opted by the
subscriber. In addition, Government co-contribution (50% of the total contribution
or Rs. 1,000/- per annum, whichever is lower) will be made available for 5
years, i.e., from the Financial year 2015-16 to 2019-20 for the subscribers who
join the scheme up to 31st December, 2015 and who are not covered by any
Statutory Social Security Schemes and are not Income Tax payers.
1.1 At
Post Office Level, following activities are to be undertaken:
·
Acceptance of Subscriber Registration
Application and issuance of acknowledgement.
·
Capturing of minimum registration
details in APY Module.
·
Handle requests for the subscribers
such as Subscriber Details Modification, Issuance of Transaction Statement to
the subscriber (based on request received)
·
Resolve the grievances/queries of the
subscribers, if any
1.2 At
Nodal Office Level, following activities are to be undertaken:
·
Download of PRAN Library from CRA
system and updating in APY Module
·
Preparation &Upload of Subscriber
Registration details in the CRA system
·
Receiving Response File from CRA
system for Subscriber Registration
·
Upload Subscriber Contribution File
(SCF) in the CRA system
·
Remit the contribution amount to the
Trustee Bank as per the SCF uploaded in the CRA system
(For APY, Sansad Marg HO of Delhi
Circle will be the Nodal Office)
2. Activities
to be carried out at authorized CBS Post Offices.
2.1 CBS
Post Offices are being registered as NLCC for accepting subscription to APY. In
first phase, all CBS HOs are being registered and list of CBS HOs with their
NLCC number has already been sent to circles over mail from Director CBS. This
will be extended to CBS SOs and then BOs under CBS Hos and SOs in a phased
manner. Therefore, any Savings Account
standing at any CBS SO or HO will be eligible for subscribing in APY but
registration can be accepted only at authorized CBS HOs having NLCC number. For
the time being, Accounts standing at BOs attached to CBS HOs and SOs should not
be accepted for APY. SOP for handling Accounts standing at BOs attached to CBS
SOs and HOs will be circulated separately.
2.2 Any Postal
Official (including GDS attached to any CBS HO or SO) can pursue either a
depositor having Savings Account in any EDBO/SO/HO migrated to CBS Platform or
any Indian Citizen who is ready to open a Savings Account in any such post
office which is migrated to CBS, to fill Atal Pension Yojana (APY) Subscriber
Registration Form to get Guaranteed Pension after attaining age of 60 Year by
paying Monthly/quarterly/half Yearly contribution as given in the attached
table. Any existing Swavalamban Yojana Subscriber can also apply for APY
registration on the prescribed form for Swalamban Yojana Subscriber. GDS who
have already enrolled for Swalamban Yojana and are in the age bracket of 18-40
years should be encouraged to join APY as there is no guaranteed Pension in
Swavalamban Yojana but in APY, Pension if guaranteed. Already deposited amount
in Swavalamban Yojana will be automatically transferred to APY PRAN Account.
2.3 It has to be
ensured that the Savings Account holder or Indian Citizen who wants to open new
savings account for this purpose has already completed 18 Years of Age but not
yet completed 40 years of Age (as per Date of Birth mentioned in any of the KYC
Documents showing date of birth). The
Account Holder has the option to select Pension Amount of his/her choice
between Rs.1000/-, 2000/-, 3000/-, 4000/- and 5000/- per month. Contribution
amount (monthly/Qtrly/Half Yearly) can be seen from the attached table.
2.4 First Contribution
amount (as per table) will be deducted from the Savings Account Balance on the
day of successful registration. For, subsequent contribution, the Savings
Account Holder should be pursued to maintain balance (minimum balance+
Contribution amount as per table) in his/her Savings Account on any working day
of the month (if contribution is to be deducted monthly) or any working day of
the first month of a quarter i.e January or April or July or October ( if
contribution is to be deducted quarterly) or any working day of the first month
of a Half Year i.e January or July (if contribution is to be deducted Half Yearly).
If sufficient balance will not be available in Savings Account in the required
month, penalty fee will (@Rs.1/- per Rs.100/- contribution per month) will be
added to the amount of contribution be charged
and deducted from the Savings Account.
2.5. Postal
Official (including GDS) who collects APY Subscriber Registration Form has to ensure that the depositor is above
18 Years and below 40 Years of age and has filled all fields with * mark. The
official will fill his/her own details in the Form at “ To be filled by the
official who collects form” part of the form and sign to become eligible for
incentive. Incentive will be payable only on the successful registration of the
subscriber.
2.6 When any POSB Account Holder or new
customer attends post office either directly or through any messenger, Counter
PA has to very carefully examine the Subscriber Registration Form and see that
all the mandatory fields are filled by the depositor/customer. If Form is
received through a Postal Official who has already filled details for becoming
eligible for incentive, the Counter PA or BPM has to countersign the Form with
name, designation, office of posting and HO from where pay is drawn to become
eligible for incentive of their part.
2.7 Counter PA or
Designated PA (CPA) at SO/HO will receive Subscriber Registration Forms for APY
or Subscriber Registration Form of Swavalamban Yjana Subscribers either at the
Counter or from other Postal Officials. Before doing data entry into the
Finacle menu CAPY, CPA will go to IES menu and verify signatures on the Form
(if depositor is literate) and tally signatures with signatures in Finacle. If
signatures are tallied, he will invoke Finacle menu CAPY and select functions
as ADD. Then enter Account Number in the relevant Field as shown in the below
screen shot:-
2.8 All account holders of Joint'B' account can apply for registration with same Savings Account number but Account holders of Joint "A' type of account are not eligible for registration through same Savings Account. In case any of the joint account holder of a Joint'A' type of Savings Account applies for registration, CPA, in addition to Account number, has to enter CIF ID of the account holder also who wants to enroll for APY as shown in the below screen shot:-
CPA will click on "GO" and following fields will be
auto-populated:-
2.9 If any of the
mandatory field is not auto-populated or date of birth is populated as 1.7.1960
and Gender as OTHERS, PA has to go to CCRC to modify the CIF. While modifying
CIF, user has to modify date of Birth as written on the Subscriber Registration
Form, Correct the Gender, enter Mobile Number, E mail ID, Aadhar Number etc.
and Supervisor has to verify the CIF Modification. Once this is done, PA will
again go to the CAPY and enter Account Number and CIF ID (in case of Joint Account) to get
all these fields Auto-Populated.
2.10 CPA has to ensure that account stands in
any CBS Post Office i.e SO or HO (not in
BOs attached to CBS SO or HO) and fill the following fields from the
Subscription Registration Form as shown below:-
(a) If Married is
ticked in the Form, Spouse (husband or wife) name entered in the Form has to be
entered in the SPOUSE NAME field. In the field Nominee Name, name of spouse has
to be entered and in the field, Nominee Relationship, Wife or Husband has to be
selected.
(b) CPA should note
that Nomination is mandatory. If subscriber is unmarried, he/she has to fill
nominee name and relationship in the form. From the Form, CPA has to fill the
details of nominee. If depositor has already made nomination in Savings
Account, that will be populated but these fields will be in editable form and
CPA has to replace the nominee details as mentioned in the Subscription Form.
(c) Date of birth is a
mandatory field and will be populated from CIF level. If it is shown as
1.7.1960, it should be first corrected in CIF Modification as mentioned above.
(d) Guardian's name is
mandatory if nominee is minor. CPA has to see the date of birth mentioned in
the Form for minor and enter Guardian Name mentioned in the Form in the
relevant field.
(e) Income Tax Payer
Field will be shown as "NO" by default. CPA has to see the tick mark
entered in the Form in the relevant row and if it is ticked as "Yes",
CPV has to change this field to "Yes".
(f) In the field "Pension Amount", CPA
has to select the amount of pension as selected by the subscriber in the form.
(g) CPA has to select
Frequency of Installment in the relevant field i.e Monthly/Qtrly/Half Yearly
based on the Frequency of Contribution selected by the Subscriber in the Form.
CPA should not select the frequency of "Yearly" in the system.
(h) Based on this
selection, system will display the contribution. Customer/depositor may be told
that this amount will now be debited from his/her account and for subsequent
period, he/she has to keep this amount in the savings account over and above
the minimum balance.
(i) There is a field
of "Beneficiary of other Social Security Scheme" and default value is
"NO". CPA has to see the subscription form and if subscriber has
ticked as "Yes", the CPA has to modify the same to "YES" in
the relevant menu.
(j) After entering all
the data, CPV has to click in "VALIDATE" button. If any mandatory
field is still not filled or populated, system will go to that field. Once
system validate, the CPA has to click on "SUBMIT" and handover the
Form to Supervisor.
(k) Supervisor will go
to CAPY menu and select the function as "Verify". All the data fed by
CPA will be displayed. Supervisor should tally the data fed by CPA with the
Form and click on Submit. At this time, contribution amount will be debited
from Savings Account and PRAN No. will be generated and added in the data.
(l) Supervisor will
note down PRAN NO. on the top of the form
and sign in the portion "FOR OFFICE USE" and put his/her
designation stamp.
(m) CPA will go to
CAPY and inquire with the account number. He/she can see all the data including
PRAN No. on the screen. CPA will fill the ACKNOWLEDGMENT portion of the Form
from the data and place the same before Supervisor for signature and
stamp.
(n) CPA will cut the acknowledgment portion and hand
over to the subscriber or who brought the form. In case of BOs, Acknowledgment
portion will be sent through BO Slip.
(o) Subscription
Registration Form should be kept in the Guard File of A4 size and preserved
with Supervisor.
(p) If Form presented
is of Swavalamban Yojana Subscriber, User will click of the relevant field as
YES and enter PRAN number in the relevant field.
2.11 Accounting of
the Amount Deducted.
(a) Amount deducted
for the new registration will be shown in the SB LOT and SB Consolidation as
withdrawal in the CBS HO where entry is made.
(b) CPA will go to
HFINRPT and generate report POST OFFICE REPORT OF SOCIAL SECURITY SCHEMES by
selected date and scheme type as APY to see the total amount collected under
APY and mention the amount in SB Cash to tally the accounts.
(c) For subsequent
deposits, an Auto Debit batch will run from 1st January 2016 at all
CBS Offices on daily basis which will deduct the required amount from Savings
Account of the subscriber (as and when balance is there in the account). This
amount will not be included in the SB LOT and Consolidation of the SOL where
account stands instead, it will be included in the SB LOT (inter branch) and SB
Consolidation of Sansad Marg HO. A report has been configured in HFINRPT which
will show the account numbers from which amount is debited. This Auto Credit
report need to be generated by CBS Offices on regular basis and this amount
should not be accounted in the SB Withdrawal and APY Deposit.
(d) This amount
debited from Savings Accounts through batch will be accounted at Sansad Marg HO
for which procedure to be followed by Sansad Marg HO will be sent separately.
As and when any depositor/customer comes for inquiry about the contribution
deducted, CPA of any CBS Post Office can go to HACLI and provide information to
the deduction to the customer.
(e) If any customer
wants ledger copy of the APY Account, CPA has to go the NSDL Web Site and generate
the same. This can be saved in the desktop and print out can be given to
customer free of cost. Detailed
procedure for this is attached with the SOP.
2.12 Process
for claiming INCENTIVE for handling APY.
(a) At CBS HO, all Forms presented at the HO Counter and successfully
accepted would be handed over to designated PA(s) who will enter these forms in
MS Excel in the following format:-
Headers
Date-
Scheme:-APY
Data to be entered:-
Sl.No., Account Number, Name/Designation/Office of Posting/HO from where
pay is drawan of Postal Employee
including GDS who collected Form.
At the end:- Total No. of Forms
(d) Special Monitoring Cell at each CBS HO at the end of each
Year will prepare incentive bill of APY showing no. of forms collected by each
Postal Official (including GDS) and amount of incentive against each official
or set of officials before 15thApril of each Year. Format of
Incentive Bill is given Below:-
Year
Name of Postal Official (including GDS)
No. of Forms collected/Handled in the Year
Amount of incentive
Total Number of Forms collected in the Year
Amount of incentive of HO Monitoring Cell
e) This bill will be sent to Divisional Head who will issue
sanction against the Incentive Head of Account subject to availability of funds
(will be circulated in Accounting Procedure) and sent back to HO. Divisional Office will send yearly statistics
to its RO/HO by 20th of April alongwith its Incentive Bill to RO/CO.
RO will maintain yearly statistics of the Divisions under it and issue sanction
of incentive bill of DO subject to availability of funds under relevant head of
account. RO will send its yearly data to CO by 30th of April of the
Year which will issue sanction of incentive Bill of RO subject to availability
of funds under relevant head. CO will maintain data of Forms collected by all
the Regions and issue sanction of Incentive for its own staff subject to
availability of funds under relevant head. CO will send yearly statistics of
Forms collected and incentive sanctioned to F.S Division of Directorate and DAP
by first week of the month of May.
(f) On receipt of Sanction from Divisional Head, Accounts
Branch of HPO will prepare Incentive Payment Bills for the staff and charge
these bills (after payment) in the APY Incentive. (Accounting Head will be
circulated in accounting procedure).
(g) F.S Division of Directorate would maintain statistics of
Forms Collected by all the Circles and raise its incentive bill to Delhi Circle
which will issue sanction from the relevant head.
(h) DAP will issue sanction of Incentive Bill for its own
staff engaged for this activity and book the amount under APY Incentive head.
(i) DDG(PAF) Directorate, on yearly basis, collect
information from DAPs on number of new APY Accounts Opened, number of live APY
Accounts as on 31st March, Amount
of APY Contribution Collected, Amount of APY Contribution sent to PFRDA. PA Wing will raise the claim to
PFRDA for release of APY Account handling charges and on receipt of the same,
book the incentive amount i.e Rs.60/- per new account opened into Incentive
Head of Account and remaining in the income head of the Department. PA wing
will issue sanction of its own incentive bill.
COLLECTION OF REGISTRATION
FORMS FROM POSB CUSTOMERS
Incentive
structure (per successful registration) for Atal Pension Yojana (APY)
APY :-
Any Postal Official including GDS who
bring APY Form- Rs.30.00
GDS BPM(additional work as BPM if
form is brought by any other official)-Rs.6.00
Counter PA (additional work as
Counter PA if form is brought by any other official)- Rs.6.00
Counter Supervisor/SPM
(For verification of forms presented at counter or received from BO)- Rs.6.00
HO Special Monitoring Cell Officials-
Rs.4.00
Accounts branch of HO:- Rs.1.00
Divisional Office Monitoring Cell:-
Rs.3.00
Ro/Co Monitoring Cell:-
Rs.1.00
Directorate Monitoring Cell.:-
Rs.1.00
DAP Monitoring Cell:- Rs.1.00
Directorate Monitoring Cell (PAF)-
Rs.1.00
Click Here to download APY Subscribers Registration Form
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